Introduction:

A professional email signature adds a touch of professionalism and personalization to your emails. If you are an Ubie client using Microsoft Outlook Desktop, you can easily create and add a signature to your messages. This helpdoc will guide you through the process step-by-step, enabling you to showcase your contact information, job title, and more in every email you send.

Step 1: Launch Microsoft Outlook Desktop

Open the Microsoft Outlook application on your computer.


Step 2: Accessing Signature Settings

In Microsoft Outlook, click on the "File" tab in the window's top-left corner.
From the File menu, select "Options."


Step 3: Navigating to Email Signature Settings

In the Outlook Options window, select "Mail" from the left-hand side menu.
Under the "Compose messages" section, click on the "Signatures" button.


Step 4: Creating Your Email Signature

In the "Signatures and Stationery" window, click on the "New" button to create a new signature.
Enter a name for your signature (e.g., "Work Signature") and click "OK."
In the "Edit signature" section, type your desired signature. You can include your name, job title, contact information, company name, and any other details you want to appear in your signature.
Use the formatting options to customize your signature's font, size, color, and style.


Step 5: Assigning Your Signature to Email Accounts

If you have multiple email accounts set up in Outlook, use the drop-down menus in the "Choose default signature" section to select your new signature for "New messages" and "Replies/forwards" for each email account.

If you want to manually add the signature to a specific email, leave the default signature as "(none)" and add it manually when composing the message.


Step 6: Saving Your Email Signature

Click "OK" to save your new signature settings.


Step 7: Composing a Test Email

To verify that your signature appears correctly, compose a new email.
Click the "New Email" button to start composing a new message.
Your signature should automatically appear at the bottom of the email.


Step 8: Editing or Updating Your Signature

If you need to edit or update your signature in the future, follow these steps:

Repeat Steps 2 to 4 to access the "Signatures and Stationery" window.
Select the signature you want to edit from the list.
Make the necessary changes to your signature in the "Edit signature" section.
Click "OK" to save your updates.